Governance Online Meetings come in many different styles, but the primary to a successful governance meeting is that the participants are able to communicate with each other in the same manner as the case if they were in real life. This includes sharing screens, voice and video calls, and allowing instant questions and responses. It is also the case that anyone may be asked to leave the meeting at any point should their behavior be disruptive or incongruous, and should receive an email immediately with an exact record of the action taken.

The chairperson, or the president of the meeting, has to ensure that the meeting is on track. A good governance meeting should have strict agendas and time limits for each item. This will ensure that statutory guidelines for governance meetings are adhered to and, if the governance meeting is being scrutinized by an external party then it’s likely that they’ll seek evidence of these standards.

In an ideal world, meetings on governance would be held every week. However this isn’t always feasible for all teams. If you’re just beginning with Roles, it is best to schedule your first few meetings close together. As your team gets more comfortable working in Roles, you can reduce the frequency of meetings.

It is also beneficial to schedule short check-in calls between meetings on governance to keep the team on track and provide an opportunity for those who have questions or concerns to have their concerns addressed. It’s also an excellent opportunity to build relationships between the senior leadership team.

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