Online solutions for board rooms are a great way to simplify how boards communicate and make decisions. They offer a variety of tools to help members prepare for meetings, share information in real-time, track progress, and increase efficiency. The software also offers security features that protect the information stored and keeps an audit trail of all activities at a meeting.

Centralized storage and search capabilities eliminates the need to store physical documents as well as dispersed emails. Document annotation and editing makes for a more efficient collaboration process to ensure that everyone is on the same page. Annotations can be applied to any document type and allow for multiple users to work on the same document at once. Engagement analytics can provide insight into which sections of documents users spend the most time on to help them come to meetings more prepared.

Audio and video conferencing allow directors to meet in a accessible and virtual environment than traditional meetings held in person. A well-equipped digital boardroom offers various features that help ensure that participants from remote locations remain engaged during meetings, including whiteboards and mute buttons. This makes it easy to follow the proper manners for board meetings, and helps ensure that meetings are productive.

The capability to upload presentations and reports ahead of a meeting provides an agenda that is more organized and is easy to navigate and provides an opportunity for more effective discussion during the meeting. The software can automatically create and distribute meeting minutes and provide a dashboard which shows important notifications, calendars, and the most recent updates. The ability to edit and annotate documents in a centralized location enables more productive meetings, and a powerful search function means that information is easily accessible.

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